Business Manager
COMPANY: All Saints Academy
LOCATION: Grand Rapids, Michigan

DESCRIPTION

The Business Manager is responsible for the entire accounting function, including budgeting, payables, receivables, payroll, cash management and month-end close. This includes the preparation of an annual budget to be presented to the Canonical Administrator and Board of Directors.

Additionally, the Business Manager is responsible for human resources, purchasing, and risk management functions, as well as working with families to apply for grants and other financial assistance offered by the school and its founding parishes.

This is a full-time, salaried position, reporting to the Canonical Administrator.

RESPONSIBILITIES

Budgeting
Prepare an annual zero based budget with input from the principals and the admin team, and present to board of directors and canonical administrator for approval
Maintain a schedule of technology and curriculum inventory and project required replacement timeline
Prepare a monthly analysis of actuals vs budget to be included in the monthly financial package

Month & Year End Closing & Analysis
Perform monthly close and related account reconciliations
Prepare a monthly review package that compares actuals to budget with variance explanations and related analysis
Maintain subsidiary ledgers of various fund balances

Cash Management
Process all accounts payable invoices for payment and obtain approval and signatures from Canonical Administrator
Record monthly invoicing to families and founding parishes and manage open receivables balances
Monitor the collection of funds and the transfer to the business office to ensure proper handling and documentation. Prepare weekly bank deposits and reconciliations
Review tuition assistance requests and meet with families requesting additional assistance
Work with founding parishes who have tuition assistance funds to match their parishioner’s needs as closely as possible
Assist families in applying for assistance, such as Kremer Grant and other organizations requiring validation of information from the school
Maintain schedule of cash flows and updated projections
Negotiate contracts such as cleaning service, copiers/printers, trash , etc.
Approve purchase orders for all technology and supply purchases
Obtain quotes and issue purchase orders for all purchases of furniture, equipment, etc.

Payroll, Personnel, & Human Resources
Process bi-weekly payroll for all salaried and hourly employees and manage pay rate changes, payroll deductions for benefits and technology purchases
Maintain employee files including payroll documents, background checks, Memorandums of Understanding, teaching certs, etc.
Manage annual open enrollment process for employee benefits selection
Prepare offer letters and related required documentation such as background checks for all employees
Maintain and administer employee policies and procedures.
Maintain compliance with State Police background check system (CHRISS) and ensure all background checks are completed and documented in employee files
Maintain all required labor law postings and compliance with laws regarding minimum wage, sick time, etc.
Host safety/risk management audits by Michigan Catholic Conference and follow up with resolution/corrective actions identified in audit
Ability to ensure staff members stay within projected budgets

Qualifications
Bachelor’s Degree required: Finance, Accounting, HR or related field
Flexibility with time commitments, including evening and weekend hours for various events, usually related to fundraisers
Understands applicable school policies and guidelines in relation to diocesan norms
Preference will be given to prior experience in academics and Catholic schools

ABOUT PARISH/ SCHOOL/ ORGANIZATION

All Saints Academy is a childcare through 8th grade Catholic school with two campuses with more than 300 students enrolled. The school is a collaboration of four Northeast Grand Rapids parishes.

HOW TO APPLY

Applicants should submit a resume and cover letter by March 28 to Fr. Christopher Epplett, ASA Canonical Administrator, [email protected]

DESCRIPTION

The Business Manager is responsible for the entire accounting function, including budgeting, payables, receivables, payroll, cash management and month-end close. This includes the preparation of an annual budget to be presented to the Canonical Administrator and Board of Directors.

Additionally, the Business Manager is responsible for human resources, purchasing, and risk management functions, as well as working with families to apply for grants and other financial assistance offered by the school and its founding parishes.

This is a full-time, salaried position, reporting to the Canonical Administrator.

RESPONSIBILITIES

Budgeting
Prepare an annual zero based budget with input from the principals and the admin team, and present to board of directors and canonical administrator for approval
Maintain a schedule of technology and curriculum inventory and project required replacement timeline
Prepare a monthly analysis of actuals vs budget to be included in the monthly financial package

Month & Year End Closing & Analysis
Perform monthly close and related account reconciliations
Prepare a monthly review package that compares actuals to budget with variance explanations and related analysis
Maintain subsidiary ledgers of various fund balances

Cash Management
Process all accounts payable invoices for payment and obtain approval and signatures from Canonical Administrator
Record monthly invoicing to families and founding parishes and manage open receivables balances
Monitor the collection of funds and the transfer to the business office to ensure proper handling and documentation. Prepare weekly bank deposits and reconciliations
Review tuition assistance requests and meet with families requesting additional assistance
Work with founding parishes who have tuition assistance funds to match their parishioner’s needs as closely as possible
Assist families in applying for assistance, such as Kremer Grant and other organizations requiring validation of information from the school
Maintain schedule of cash flows and updated projections
Negotiate contracts such as cleaning service, copiers/printers, trash , etc.
Approve purchase orders for all technology and supply purchases
Obtain quotes and issue purchase orders for all purchases of furniture, equipment, etc.

Payroll, Personnel, & Human Resources
Process bi-weekly payroll for all salaried and hourly employees and manage pay rate changes, payroll deductions for benefits and technology purchases
Maintain employee files including payroll documents, background checks, Memorandums of Understanding, teaching certs, etc.
Manage annual open enrollment process for employee benefits selection
Prepare offer letters and related required documentation such as background checks for all employees
Maintain and administer employee policies and procedures.
Maintain compliance with State Police background check system (CHRISS) and ensure all background checks are completed and documented in employee files
Maintain all required labor law postings and compliance with laws regarding minimum wage, sick time, etc.
Host safety/risk management audits by Michigan Catholic Conference and follow up with resolution/corrective actions identified in audit
Ability to ensure staff members stay within projected budgets

Qualifications
Bachelor’s Degree required: Finance, Accounting, HR or related field
Flexibility with time commitments, including evening and weekend hours for various events, usually related to fundraisers
Understands applicable school policies and guidelines in relation to diocesan norms
Preference will be given to prior experience in academics and Catholic schools

ABOUT PARISH / SCHOOL / ORGANIZATION

All Saints Academy is a childcare through 8th grade Catholic school with two campuses with more than 300 students enrolled. The school is a collaboration of four Northeast Grand Rapids parishes.

HOW TO APPLY

Applicants should submit a resume and cover letter by March 28 to Fr. Christopher Epplett, ASA Canonical Administrator, [email protected]

SUBSCRIPTIONS

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