Position Summary:

The Executive Assistant to the President / CEO assists the President of Life Teen administratively, including annual and ongoing organizational strategy and planning as well as the management of the Life Teen Board of Directors. We are currently hiring one full-time / full benefits Executive Assistant position to be based out of the Life Teen office in Atlanta, GA.

Essential Ministry Functions / Responsibilities:

• Assist the President in calendar management by scheduling and planning meetings and all travel logistics.
• Coordinate organizational strategy and planning processes by working with Team Leaders and assisting the President in the process of reviewing, editing, and finalizing documents.
• Assist in the planning of the annual Life Teen Team Leader Meetings and Staff Retreat.
• Serve as the main point of contact for the Board of Directors.
  • Coordinate logistics required for meetings, including preparation of meeting materials and travel and accommodations.
  • Work with the Board Chair to maintain Bylaws and prepare the annual slate of nominees.
  • Assist in onboarding new Board Members.
  • Attend meetings and prepare meeting minutes for distribution.
  • Communicate regularly with current and former Life Teen Board Members.
• Participate in weekly staff holy hour, office Masses, and staff retreat.
• Complete other tasks as needed, including helping prepare presentations and projects.

Success Factors and Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Minimum of 2-3 years of experience in an administrative or executive support role, preferably within a non-profit organization.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools, as well as experience with project management software and CRM systems.
• Exceptional organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong interpersonal and communication skills, both written and verbal, and the ability to interact effectively with people at all levels of the organization.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and resourceful approach to problem-solving, with the ability to anticipate needs and take initiative.
• Familiarity with non-profit governance and operations, as well as a genuine interest in and understanding of the organization’s mission and goals.
• Team player with a positive attitude, who is comfortable working in a fast-paced and dynamic environment.
• Experience in coordinating and managing events, meetings, and
travel logistics.
• Familiarity with budgeting and financial reporting processes, and the ability to assist in the preparation of budgets and financial documents as needed.
• Ability to effectively manage relationships with external stakeholders, including board members, donors, and community partners.