DESCRIPTION
POSITION SUMMARY
The Administrative Assistant provides organizational and administrative support to staff members and student leaders in the Department of College Ministry. Duties include clerical, receptionist, and project based work. In addition, the Administrative Assistant is the initial contact person in the College Ministry Office for all walk-in and telephone inquiries. She/he projects a professional image that complements the mission of Benedictine College through in-person and phone interaction.
ESSENTIAL FUNCTIONS
Provide administrative office support including: managing appointments and calendars, setting up meetings, processing incoming mail, maintaining office supplies, contacting vendors, and assisting with photocopying, faxing, mailing, filing, word processing, and other clerical requests
Manage telephone calls and visits from students, parents, faculty, staff, employers and community leaders
Enter computer data and utilize Colleague database to retrieve student information and Raiser’s Edge for donor information
Supervise and train work study students and assign jobs and evaluate/inspect their work
Assist in data entry to process expense reports, receipts, bills, and file documents accordingly
Assist in the preparation of materials for Benedictine College Ministry mailings, meetings, and campus activities
Compose agenda and minutes for staff meetings and team meetings
Assist in the coordination of campus-wide events sponsored by the Department of College Ministry
Communicate and collaborate with other college offices regarding various student issues
Respond to staff requests for administrative support as needed
Collect and communicate information regarding the Department of College Ministry the student body through Benedictine College Ministry FYIs, Facebook, and Twitter
Assist in the coordination of Ministry sponsored meetings, retreats, and trainings that often occur during nights and weekends.
Perform other related duties as required or assigned
Requirements
POSITION QUALIFICATIONS
Competency Statement(s)
Understanding and acceptance of Catholic and Benedictine values
Ability to perform work accurately and thoroughly
Demonstrates a professional attitude at all times
Ability to relate effectively with students, parents, faculty and staff
Excellent oral, written and interpersonal skills as well as proven organizational skills
Computer skills including word processing, e-mail and database software
Promptness and regular attendance are essential
Benedictine College’s mission as a Catholic, Benedictine, liberal arts, residential institution of higher learning is “the education of men and women within a community of faith and scholarship,” and we are committed to surrounding our students with exceptional faculty, staff and administrators who further this mission.
Community: Employees at Benedictine College are expected to foster a spirit of respect and good will that reaches to all aspects of life on campus, from classrooms and residence halls to locker rooms and office spaces.
Faith: Benedictine College is committed to sharing with all members of our community the beauty and mystery of the Catholic faith as revealed in the person of Jesus Christ and handed down through the teachings of the Church. Employees are expected to uphold an environment in which this faith is able to grow and bear fruit in the hearts and lives of students, faculty and staff.
Scholarship: Faculty and staff are expected to be driven towards teaching and supporting students academically with the best that has been thought and written, towards developing graduates who are critical thinkers, who read, speak, and write well, and who are personally and professionally prepared for life’s challenges on a local and global scale.
Our mission can Transform Culture in America by modeling community, supporting faith and committing to scholarship. Your talent can accelerate our progress in this goal.
HOW TO APPLY
DESCRIPTION
POSITION SUMMARY
The Administrative Assistant provides organizational and administrative support to staff members and student leaders in the Department of College Ministry. Duties include clerical, receptionist, and project based work. In addition, the Administrative Assistant is the initial contact person in the College Ministry Office for all walk-in and telephone inquiries. She/he projects a professional image that complements the mission of Benedictine College through in-person and phone interaction.
ESSENTIAL FUNCTIONS
Provide administrative office support including: managing appointments and calendars, setting up meetings, processing incoming mail, maintaining office supplies, contacting vendors, and assisting with photocopying, faxing, mailing, filing, word processing, and other clerical requests
Manage telephone calls and visits from students, parents, faculty, staff, employers and community leaders
Enter computer data and utilize Colleague database to retrieve student information and Raiser’s Edge for donor information
Supervise and train work study students and assign jobs and evaluate/inspect their work
Assist in data entry to process expense reports, receipts, bills, and file documents accordingly
Assist in the preparation of materials for Benedictine College Ministry mailings, meetings, and campus activities
Compose agenda and minutes for staff meetings and team meetings
Assist in the coordination of campus-wide events sponsored by the Department of College Ministry
Communicate and collaborate with other college offices regarding various student issues
Respond to staff requests for administrative support as needed
Collect and communicate information regarding the Department of College Ministry the student body through Benedictine College Ministry FYIs, Facebook, and Twitter
Assist in the coordination of Ministry sponsored meetings, retreats, and trainings that often occur during nights and weekends.
Perform other related duties as required or assigned
Requirements
POSITION QUALIFICATIONS
Competency Statement(s)
Understanding and acceptance of Catholic and Benedictine values
Ability to perform work accurately and thoroughly
Demonstrates a professional attitude at all times
Ability to relate effectively with students, parents, faculty and staff
Excellent oral, written and interpersonal skills as well as proven organizational skills
Computer skills including word processing, e-mail and database software
Promptness and regular attendance are essential
ABOUT PARISH / SCHOOL / ORGANIZATION
Benedictine College’s mission as a Catholic, Benedictine, liberal arts, residential institution of higher learning is “the education of men and women within a community of faith and scholarship,” and we are committed to surrounding our students with exceptional faculty, staff and administrators who further this mission.
Community: Employees at Benedictine College are expected to foster a spirit of respect and good will that reaches to all aspects of life on campus, from classrooms and residence halls to locker rooms and office spaces.
Faith: Benedictine College is committed to sharing with all members of our community the beauty and mystery of the Catholic faith as revealed in the person of Jesus Christ and handed down through the teachings of the Church. Employees are expected to uphold an environment in which this faith is able to grow and bear fruit in the hearts and lives of students, faculty and staff.
Scholarship: Faculty and staff are expected to be driven towards teaching and supporting students academically with the best that has been thought and written, towards developing graduates who are critical thinkers, who read, speak, and write well, and who are personally and professionally prepared for life’s challenges on a local and global scale.
Our mission can Transform Culture in America by modeling community, supporting faith and committing to scholarship. Your talent can accelerate our progress in this goal.
HOW TO APPLY