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Job Type: Full-Time Position
Location: Cedar Rapids, IA
GENERAL STATEMENT OF DUTIES: The purpose of this position is to share in the implementation of the parish’s total faith formation goals and objectives. This effort includes the development of the basic components of catechesis, worship and prayer, community and service. This position emphasizes the commitment to develop and foster the Catholic faith of the parish through spiritual formation and sacramental programs.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.)
A. Accountable to the pastor and/or his designee, Director of Faith Formation and the All Saints Faith Formation Commission. Attends the monthly Faith Formation Commission meeting, submits a written report in a timely manner and prepares and submits any reports as required by the Pastor and/or his designee, the Archdiocesan Faith Formation Office and/or the All Saints Faith Formation Commission.
B. Collaborate with the Pastor, staff, Director of Faith Formation, Faith Formation Commission, catechetical team and other committees in implementing the mission of the parish. This is accomplished by participating in the comprehensive planning, implementation and evaluation of parish goals and objectives; participating in staff meetings; and communicating with parish committees. Foster links between the parochial and the public-school youth and sacramental program participants and volunteers through the Youth Faith Formation Program. Establish and maintain regular communication and coordination with the Director of Faith Formation, Business Manager and Pastor.
C. Continually assess the spiritual formation needs of the parish. Develop a vision that includes short term and long term goals that correspond to those needs and links to the parish’s goals and objectives. Develop, implement, and evaluate programs and activities that respond to those needs. Communicate the vision to the parish community at appropriate times and places.
D. Recruit volunteers per the standards set by the Archdiocese of Dubuque and/or the norms established by the Pastor. Develop and provide on-going training, educational, and spiritual formation opportunities for the team members and other volunteers.
E. Act as an advocate for the families who participate in the Parish Faith Formation and Sacramental programs. Maintain regular communication with the participants and their families using such means as, but not limited to the parish newsletter, the Faith Formation newsletter, the bulletin, website, social media, verbal and visual announcements, e-mail and direct contact.
F. Maintain appropriate informational, emergency contact record and all other documentation as mandated by the Archdiocese of Dubuque Office for the Protection of Children for all volunteers who assist with the Parish Faith Formation programs.
G. Review the Archdiocesan annual financial report for the Parish Faith Formation programs with the Director of Faith formation, Parish Business Manager and bookkeeper.
H. Maintain a level of knowledge and skills required for this position. This is accomplished by keeping current with Catechetics on an international, national, regional, archdiocesan and local level; attending MACS (previously known as Diocore), workshops, conventions, retreats and classes, when appropriate and approved by the Pastor and/or his designee; and reading appropriate materials.
Specific Areas of Responsibility
A. Children’s Liturgy of the Word
i. Coordinate with the Pastor to secure any necessary dates and/or information well in advance.
ii. Recruit and train volunteers for the Children’s Liturgy of the Word per the standards set by the Archdiocese of Dubuque and/or the norms established by the Pastor. Maintain accurate Archdiocesan records on the volunteers, especially those required by the Office of the Protection of Children.
iii. Procure and maintain appropriate resources for the Children’s Liturgy of the Word.
B. Vacation Bible School (Grades K-5)
i. Coordinate with the Pastor, Business Manager and Director of Faith Formation to secure any necessary dates and/or information at least three months in advance.
ii. Recruit and train volunteers for Vacation Bible School per the standards set by the Archdiocese of Dubuque and/or the norms established by the Pastor. Maintain accurate Archdiocesan records on the volunteers, especially those required by the Office of the Protection of Children.
iii. Develop a team of parents and teenagers to prepare, organize and lead activities for the event including set up, theme preparation, room decorations and anything else.
iv. Prepare lessons and the necessary supporting activities.
v. Meet with the VBS team to evaluate previous year’s event and implement appropriate changes for future VBS events.
vi. Procure and maintain appropriate resources to aid the VBS team.
C. Sacramental Formation Program for First Reconciliation and First Eucharist
i. Coordinate with the Pastor to schedule the dates for First Reconciliation and First Communion.
ii. Recruit and train volunteers for the Sacramental programs of First Reconciliation and First Communion per the standards set by the Archdiocese of Dubuque and/or the norms established by the Pastor. Maintain accurate Archdiocesan records on volunteers, especially those required by the Office of the Protection of Children.
iii. Secure valid baptismal certificates for all participants by October 31st.
iv. Serve as a resource person for the volunteers preparing the participants for First Reconciliation and First Communion.
v. Plan, prepare and execute at least one parent and child retreat before the celebration of First Reconciliation and again before the celebration of First Communion. Coordinate the date with the Pastor at least three months in advance.
vi. Assist in the preparation of the First Reconciliation Services and First Communion Liturgies.
vii. Prepare and input the necessary information in the Parish Sacramental record no later than two weeks after a sacrament takes place.
D. Family Formation: Grades K-5th
i. Recruit and train volunteers for the Family Formation program per the standards set by the Archdiocese of Dubuque and/or the norms established by the Pastor. Maintain accurate Archdiocesan records on the volunteers, especially those required by the Office of the Protection of Children.
ii. Serve as a resource person for the volunteers on Family Formation Core Team.
iii. Have consistent communication with parents of children in program. Have an introduction meeting with parents in September. Communicate with parents monthly through newsletters and in person.
iv. Have monthly Core Team meetings for Family Formation that provides prayer and worship, planning, training and community building. Encourage volunteers for Family Formation to attend Diocesan In-Services.
v. Complete and maintain appropriate family registration forms.
vi. Coordinate with the Parish Business Manager or his/her designee to enter, update and verify information records of the participants in the Family Formation program.
vii. Prepare a report of those parish members who are not enrolled in a parochial school or the Family Formation program. Submit the report to the Faith Formation Commission no later than two months after the academic year has started. Prepare and execute an action plan in coordination with the All Saints Faith Formation Commission and approved by the Pastor.
viii. Observe volunteers and review annually.
i. Direct the Adult and Children RCIA program including presentations and the recruitment and formation of the RCIA team. Coordinate with the Director of Faith Formation.
ii. Gather information on Annulments during the Inquiry Interview and get it to the appropriate staff.
iii. Coordinate with the Pastor to schedule the dates for RCIA. Develop and maintain a high-quality preparation program for RCIA per the guidelines established by the Archdiocese of Dubuque and approved by the Pastor.
iv. Coordinate with the Pastor and the Director of Faith Formation to schedule the date for events.
v. Recruit and train volunteers for RCIA per the standards set by the Archdiocese of Dubuque and/or the norms established by the Pastor. Maintain accurate Archdiocesan records on the volunteers, especially those required by the Office of the Protection of Children.
vi. Secure valid paperwork including baptismal certificates for all participants at least two months prior to the celebration of the Sacraments.
vii. Serve as a resource person for the volunteers preparing the participants.
viii. Schedule and oversee the process for RCIA. All scheduling should be accomplished in cooperation with the Pastor and Director of Faith Formation.
ix. Be present during Holy Week and Easter Vigil.
x. Prepare and input the necessary information in the appropriate Sacramental Record no later than two weeks after Easter Vigil.
F. Adult Faith Formation Programs
i. Develop and implement a comprehensive catechetical plan that supports the six tasks of catechesis in coordination with the Faith Formation Commission in the next three years.
i. Communicate regularly with Pastor, Parish Staff, Faith Formation Commission, Archdiocese Staff, Cedar Rapids FFL’s, Parishioners, Volunteers, Parents, and Students in person, online, by telephone, etc.
i. Have basic understanding of technology used in the parish.
ii. Consistently send online newsletters to parents in Faith Formation programs.
JOB SCOPE: Position encounters both recurring work situations and occasional variations and questions. Incumbent operates from specific and definite directions and instructions, but also determines own practices and procedures, performing with moderate supervision.
COMMUNICATION/CLIENT CONTACT: Contacts are normally made inside and outside the Parish/School. Contacts are usually made at Supervisor’s request and frequently contain confidential/sensitive matters.
SPECIFIC JOB SKILLS: Good understanding of general principles of the Catholic faith, including Scripture and Tradition. Proficiency with computer (word processing, publisher, PowerPoint and excel software preferred.) Must be able to prioritize workload to meet demands. Requires excellent communication skills (both verbal and written) and organizational skills with ability to meet deadlines. High level of accuracy and attention to detail with ability to maintain confidentiality. Requires travel. Must be able to use telephone for intermediate periods of time.
EDUCATION AND/OR EXPERIENCE:
Directs several dimensions of a comprehensive parish faith formation program. Typically includes supervising support staff personnel; recruitment and training of volunteers; planning programs for adults, and children; evaluating program curricula and acting as parish resource person in methods and some areas of theology. Requires regular involvement with the archdiocese on the MACS (previously known as Diocore) level. Prefer a BA in religious studies or similar spiritual formation experience and/or volunteer experience in ministry. Knowledge and understanding of church organization and operational procedures. Practicing Catholic. Valid driver’s license.
While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, type, hear, handle and perform repetitive motions of the hands/wrists. Lifts and moves items up to 20 pounds.
Work is performed in an office setting, church, and various locations within the community. Employee will be required to attend the Faith Formation Commission meeting, monthly MAC meetings and may be required to attend other evening/weekend meetings.
The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISES: Volunteers for Family Formation, Sacramental Formation, RCIA, VBS, and Children’s Liturgy of the Word.
We are a Catholic Church in the Archdiocese of Dubuque.
If interested, please contact Search Committee at firstname.lastname@example.org with Resume, Cover Letter and References.